Handle every inbound inquiry with our AI Receptionist
Our AI Receptionist is the first point of contact for your business. It answers inbound calls, emails, texts, and chats, resolves questions from your knowledge base, routes to the right person or department, and books meetings when needed. Completely automated, around the clock.
How our AI Receptionist works:
Answer, resolve, and route every inquiry on autopilot
1.Hire Agent & Set Up Knowledge Base
- Hire AI Receptionist
- Set up your knowledge base (KT document, FAQs, policies)
2. Set Goal & Define Routing
- Set goal (Resolve inquiries)
- Map points of contact, departments, and escalation rules
3. Configure Channels & Booking
- Connect phone, email, SMS, and web chat
- Connect your calendar for meeting booking
- Do a dry run
4. Launch & Optimize Mission
- Review handled inquiries and routing accuracy
- Take manual action as needed
AI Receptionist
Handles all incoming inquiries by phone, email, SMS, and chat. It answers questions from your knowledge base, resolves what it can, routes to the right point of contact, and books meetings as needed.
Reads and replies to inbound emails, answers from the knowledge base, and routes or books a meeting when needed.
Answers calls in real time, resolves questions, qualifies the caller, and transfers to the right party or books a meeting.
Responds to inbound texts, resolves quick inquiries, and routes or schedules follow ups.
Handles website chat inquiries, answers from the knowledge base, and connects to the correct point of contact.
Always on and scalable inbound handling
Our AI Receptionist answers every inbound call, email, text, and chat instantly. It resolves common questions from your knowledge base, qualifies each inquiry, and routes anything it cannot handle to the right person or department with full context. Your team stops fielding routine inquiries and focuses only on the conversations that need a human touch. No missed calls, no unanswered messages, no inquiry left behind.
Integrates with your phone system, CRM, and calendar
Our customers say
We’re proud to help businesses save time, boost productivity, and focus on what matters most. But don’t just take our word for it see what our customers are saying about Squirrels.ai
The AI SDR platform transformed our outreach—what used to take hours of manual work now runs automatically. We can instantly launch refinancing campaigns and event-based outreach, and it costs a fraction of hiring a dedicated assistant. It integrates seamlessly with our existing systems and has significantly improved our engagement metrics
Squirrels AI's platform transformed our outreach, handling phone calls, emails, and texts automatically while we focused on delivering our specialty resinous flooring services. Within months, we rebuilt our pipeline and are well on our way back to our $4M revenue target, all without hiring additional staff.
Government invoices need patient, daily contact until they move through approvals. Squirrels.ai handles that consistent follow-up across every customer, asks the right questions, and reports back exactly what is holding each one up.
We stopped manually pulling overdue student lists and sending tuition reminder emails one by one. Squirrels.ai handles outreach across email, SMS, and phone, answers financial-aid questions, and reports back what matters.
We built a custom AI agent that can read 60 years of our contracts and pull the cost data we need in minutes, work that used to take an executive assistant days. In parallel, the AI Recruiter is now reaching our operational hires across two states.
Squirrels.AI transformed our student communication challenge. Before, students claimed they didn't know they owed tuition despite our emails, the real problem wasn't collection, it was getting their attention. With Squirrels.AI's multichannel outreach across email, phone, and SMS, we've been able to reach students effectively while respecting their preferences. The dashboard gives our AR team instant visibility into student responses, letting us prioritize follow-ups intelligently. It's like having an experienced AR collector working 24/7, freeing our team to focus on complex cases.
We were doing IT recruitment without an ATS, moving candidate data between spreadsheets and inboxes. Squirrels.ai gave us a real outreach engine on top of the data we already had, with no software migration required.
Squirrels.ai touches every overdue customer on a schedule we could never keep up with manually, engages with human-like precision, and gets payments moving forward.
Our recruiters now spend their time interviewing and closing, not chasing. Squirrels.ai engages qualified candidates 24/7, books meetings on its own, and answers candidate questions in our voice. Jobs that used to take a week now close in days.
The platform's email campaigns, combined with our Smartsheets integration, helped us systematically contact superintendents, principals, and facilities managers. Within the first month, we saw meaningful engagement and were able to focus our sales team on qualified leads. The two-week pilot proved the concept, and we've since expanded our market share in the K-12 segment significantly.
The AI SDR platform transformed our outreach—what used to take hours of manual work now runs automatically. We can instantly launch refinancing campaigns and event-based outreach, and it costs a fraction of hiring a dedicated assistant. It integrates seamlessly with our existing systems and has significantly improved our engagement metrics
Squirrels AI's platform transformed our outreach, handling phone calls, emails, and texts automatically while we focused on delivering our specialty resinous flooring services. Within months, we rebuilt our pipeline and are well on our way back to our $4M revenue target, all without hiring additional staff.
Government invoices need patient, daily contact until they move through approvals. Squirrels.ai handles that consistent follow-up across every customer, asks the right questions, and reports back exactly what is holding each one up.
We stopped manually pulling overdue student lists and sending tuition reminder emails one by one. Squirrels.ai handles outreach across email, SMS, and phone, answers financial-aid questions, and reports back what matters.
We built a custom AI agent that can read 60 years of our contracts and pull the cost data we need in minutes, work that used to take an executive assistant days. In parallel, the AI Recruiter is now reaching our operational hires across two states.
Squirrels.AI transformed our student communication challenge. Before, students claimed they didn't know they owed tuition despite our emails, the real problem wasn't collection, it was getting their attention. With Squirrels.AI's multichannel outreach across email, phone, and SMS, we've been able to reach students effectively while respecting their preferences. The dashboard gives our AR team instant visibility into student responses, letting us prioritize follow-ups intelligently. It's like having an experienced AR collector working 24/7, freeing our team to focus on complex cases.
We were doing IT recruitment without an ATS, moving candidate data between spreadsheets and inboxes. Squirrels.ai gave us a real outreach engine on top of the data we already had, with no software migration required.
Squirrels.ai touches every overdue customer on a schedule we could never keep up with manually, engages with human-like precision, and gets payments moving forward.
Our recruiters now spend their time interviewing and closing, not chasing. Squirrels.ai engages qualified candidates 24/7, books meetings on its own, and answers candidate questions in our voice. Jobs that used to take a week now close in days.
The platform's email campaigns, combined with our Smartsheets integration, helped us systematically contact superintendents, principals, and facilities managers. Within the first month, we saw meaningful engagement and were able to focus our sales team on qualified leads. The two-week pilot proved the concept, and we've since expanded our market share in the K-12 segment significantly.
The AI agent transformed how we handle leads for our high-end garage storage business. What used to require manual follow-ups on nights and weekends is now handled automatically through intelligent text and email qualification. We've cut our pre-qualification time in half while maintaining the personal touch our affluent clients expect.
We've seen our conversion rates improve to over 80%, and the cost savings from automating what used to require 12-15 staff members is substantial. The seamless CRM integration means all lead data flows directly into our system, and we get detailed analytics on what channels work best. Squirrels.AI didn't just solve a problem, it scaled our operation efficiently.
What impressed us most was the flexibility to customize our outreach, we could skip our large grocery distributor accounts and focus on smaller customers where the AI agent added real value. The ability to test scenarios with dry runs before going live gave us confidence, and at $249/month, the ROI was clear. Most importantly, it freed up our team to focus on complex disputes while the AI handled the initial outreach efficiently.
I used to spend an hour every day chasing overdue invoices, and we were still missing the early window. Squirrels.ai now reaches every customer the moment they go past due, with a local number, on every channel.
For a year, our outsourced leads were not converting. We had no CRM, no real follow-up cadence, and no clarity on what was working. Squirrels.ai built us a real outbound motion on top of a simple spreadsheet, with a dashboard that finally tells me which prospects to focus on.
The AR Collections Agent has transformed how we handle invoice follow-ups. What used to require manual calls and emails across our team is now automated and intelligent. The agent handles all the communication, captures detailed responses, and gives us actionable summaries in one dashboard. Our AR team can now focus on strategic decisions instead of repetitive outreach.
Squirrels.ai is bringing dormant clients back into the pipeline and chasing every overdue invoice without adding a single hire. It is the Al infrastructure we needed to scale revenue without scaling payroll.
The recruitment AI agent has been transformative for us. In EMS, turnover is brutal, and our hiring director was spending countless hours chasing candidates. Now the AI pre-screens, books meetings automatically, and does it all with consistency. It's freed up our team to focus on what matters, and honestly, after seeing how mature the technology has become, this was exactly what we needed.
Squirrels.ai changed how we run collections. Our Al agent works every overdue account with the same patience and tone, follows our script to the letter, and frees our store teams to focus on customers walking through the door.
Squirrels.ai transformed our payment collection process, what used to take our team hours of daily calling is now handled automatically, letting us focus on actual restoration work. The after-hours call handling is a game-changer; we can now respond to emergencies immediately without pulling staff away from other tasks. For the price of a couple hundred dollars a month, it's like hiring a dedicated employee who never sleeps.
The AI agent transformed how we handle leads for our high-end garage storage business. What used to require manual follow-ups on nights and weekends is now handled automatically through intelligent text and email qualification. We've cut our pre-qualification time in half while maintaining the personal touch our affluent clients expect.
We've seen our conversion rates improve to over 80%, and the cost savings from automating what used to require 12-15 staff members is substantial. The seamless CRM integration means all lead data flows directly into our system, and we get detailed analytics on what channels work best. Squirrels.AI didn't just solve a problem, it scaled our operation efficiently.
What impressed us most was the flexibility to customize our outreach, we could skip our large grocery distributor accounts and focus on smaller customers where the AI agent added real value. The ability to test scenarios with dry runs before going live gave us confidence, and at $249/month, the ROI was clear. Most importantly, it freed up our team to focus on complex disputes while the AI handled the initial outreach efficiently.
I used to spend an hour every day chasing overdue invoices, and we were still missing the early window. Squirrels.ai now reaches every customer the moment they go past due, with a local number, on every channel.
For a year, our outsourced leads were not converting. We had no CRM, no real follow-up cadence, and no clarity on what was working. Squirrels.ai built us a real outbound motion on top of a simple spreadsheet, with a dashboard that finally tells me which prospects to focus on.
The AR Collections Agent has transformed how we handle invoice follow-ups. What used to require manual calls and emails across our team is now automated and intelligent. The agent handles all the communication, captures detailed responses, and gives us actionable summaries in one dashboard. Our AR team can now focus on strategic decisions instead of repetitive outreach.
Squirrels.ai is bringing dormant clients back into the pipeline and chasing every overdue invoice without adding a single hire. It is the Al infrastructure we needed to scale revenue without scaling payroll.
The recruitment AI agent has been transformative for us. In EMS, turnover is brutal, and our hiring director was spending countless hours chasing candidates. Now the AI pre-screens, books meetings automatically, and does it all with consistency. It's freed up our team to focus on what matters, and honestly, after seeing how mature the technology has become, this was exactly what we needed.
Squirrels.ai changed how we run collections. Our Al agent works every overdue account with the same patience and tone, follows our script to the letter, and frees our store teams to focus on customers walking through the door.
Squirrels.ai transformed our payment collection process, what used to take our team hours of daily calling is now handled automatically, letting us focus on actual restoration work. The after-hours call handling is a game-changer; we can now respond to emergencies immediately without pulling staff away from other tasks. For the price of a couple hundred dollars a month, it's like hiring a dedicated employee who never sleeps.
Our clients
Our AI Receptionist's mission is simple
Answer every inquiry, resolve what it can, and route the rest, so nothing falls through the cracks.
Frequently Asked Questions (FAQs)
An AI Receptionist is the first point of contact for your business across every inbound channel: phone, email, text, and web chat. It answers questions using your knowledge base, resolves inquiries on its own where it can, qualifies each contact, routes anything that needs a human to the right person or department, and books meetings when a live conversation is the best next step. All of this happens automatically, 24/7.
A human receptionist can only handle one call or message at a time and works fixed hours. The Squirrels.ai AI Receptionist handles unlimited inquiries at once across all four channels, never misses a call or message, and works around the clock. It also resolves many inquiries entirely on its own, so your team only handles what truly needs them.
It does far more than route. Using your knowledge base and KT documentation, it answers real questions and closes the loop directly whenever it can. Routing and escalation are the fallback, used only when an inquiry falls outside its knowledge or genuinely requires a person.
It handles inbound across all four major channels: phone calls, email, SMS, and website chat. Every channel draws on the same knowledge base, so callers and visitors get consistent, accurate answers no matter how they reach out.
Yes. When a live conversation is the best next step, it books a meeting on the right person's calendar. When an inquiry needs a specific person or department, it routes it to the correct point of contact with full context, so nothing gets lost in a handoff.
You set it up with your knowledge base: your KT document, FAQs, policies, and processes. The agent uses that to answer accurately and in your brand's voice. The more you give it, the more it can resolve on its own.
Getting started is a straightforward process with four steps: hire the AI Receptionist agent, set up your knowledge base, configure your channels, routing rules, and calendar, then launch. You can do a dry run before going live to make sure everything works the way you expect.
Yes. It connects to your telephony/VoIP, CRM, helpdesk, and calendar, so inquiries are logged, routed, and booked directly within your existing workflows rather than in a silo.
The interactions are designed to be natural, aware of context, and true to your brand. How you position it to your customers is up to you. Squirrels.ai trains the agent on your company's processes and documentation, so every response reflects your brand's voice and tone.
Any business that receives a steady flow of inbound calls, emails, texts, or chats: staffing firms, healthcare providers, professional services, SaaS companies, manufacturers, real estate, and more. If routine inquiries are eating up your team's time or calls are going unanswered, an AI Receptionist handles that volume automatically.
